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UDS Training

The Uniform Data System (UDS) in-person training is a full day program covering the preparation of the 2016 UDS Report. The training addresses each of the report’s tables, including a discussion of the changes that have been made and the definitions necessary to complete the Report. The UDS training is aimed at those who are responsible for gathering and reporting the data elements included in the UDS Report, as well as management and clinical staff who need to understand the definitions and concepts used, and those who use the data in their program management and quality improvement activities.

Review and Submission Process Deadlines and Dates:
Health Center Program grantees, look-alikes, and certain health centers funded under the HRSA’s Bureau of Health Workforce (BHW) will submit their UDS Report by February 15th. These clinics will then work with a UDS reviewer to correct any potential data errors, so that the UDS reports may be finalized by March 31st. Once finalized, BPHC and BHW will not permit further corrections or amendments.
 
This year's training will be held on Friday, December 2nd, at Dover Downs Conference Center, located in Dover, DE. Please email Deitra Bell, Membership and Meeting Services Coordinator, at Deitra@machc.com for more information. 
 
  
 

2015 UDS TRAINING AGENDA

8:00 – 8:30 Registration
8:30 – 8:45 Uniform Date System (UDS) Introduction
  • Overview of the Training Program
  • Reporting Requirements
  • Changes for 2016
  • Key Definitions
8:45 – 10:15 Tables Instructions 
  • Patients by Zip Code 
  • Tables 3A, 3B, 4: Patient Characteristics
  • Table 5: Staffing and Utilization
  • Table 5A: Tenure for Health Center Staff
10:15 – 10:30 Break
10:30 – 12:30 Tables Instructions – continued
  • Table 6A: Selected Diagnosis and Services Rendered
  • Table 6B: Quality of Care Measures
12:30 – 1:30 Lunch
1:30 – 2:30 Tables Instructions – continued
  • Table 6B: Quality of Care Measures- continued
  • Table 7: Health Outcomes and Disparities Measures
2:30 – 2:45 Break
2:45 - 4:15 Tables Instructions – continued
  • Table 8A: Financial costs 
  • Table 9D: Patient Related income
  • Table 9E: Other income
4:15 – 4:30  Closing and Evaluation 
  • Strategies for Success
  • Reminders
  • Available Assistance
  • Additional Resources
  • Discussion
  • Evaluation

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Changes for CY 2016 UDS Reporting

Table 2016 Changes
3A/3B/4
  • Patients are to be reported according to their sex at birth on Table 3A
  • Patients will also be reported by sexual orientation and by gender identity (SOGI) on Table 3B.
  • Reporting of public housing count has been further clarified on Table 4.
 
5/5A/8A

New lines have been added to Tables 5 and 8A to report staff and costs:

Staff Position Line Reported on Table 5 Line Reported on Table 8A
Dental Therapists (and their patient activity) Line 17a Line 5
Community Health Workers (CHW)

Line 27c

Line 11h
Quality Improvement (QI) Line 29b

Line 12a

Reporting of tenure data for dental therapists has been added to Table 5A.

6A All Table 6A diagnosis codes for selected diagnoses and services rendered are revised from ICD‐9 to ICD‐10 codes.
6B/7

To support Department‐wide standardization of data collection and reduce health center reporting burden, the specifications for the clinical measures in Tables 6B and 7 listed below have been revised to align with the Centers for Medicare & Medicaid Services’ electronic‐specified Clinical Quality Measures (e‐ CQMs). The quality of care measures are aligned with e‐CQMs for Eligible Professionals June 2015 eReporting update for the 2016 reporting period. (While there are other updates available, they are not to be used for the 2016 reporting.)

1. Childhood Immunization Status has been revised to align with CMS117v4
2. Cervical Cancer Screening has been revised to align with CMS124v
3.Weight Assessment and Counseling for Nutrition and Physical Activity for Children and Adolescents has been revised to align with CMS155v4
4. Preventive Care and Screening: Body Mass Index (BMI) Screening and Follow‐Up has been revised to align with CMS69v4
5. Preventive Care and Screening: Tobacco Use: Screening and Cessation Intervention has been revised to align with CMS138v4
6. Use of Appropriate Medications for Asthma has been revised to align with CMS126v4
7. 
Ischemic Vascular Disease (IVD): Use of Aspirin or Another Antithrombotic has been revised to align with CMS164v4
8. 
Colorectal Cancer Screening has been revised to align with CMS130v4
9. 
Preventive Care and Screening: Screening for Clinical Depression and Follow‐Up has been revised to align with CMS2v5
10.
Dental Sealants for Children between 6‐9 Years has been revised to align with CMS277v0
11. 
Controlling High Blood Pressure has been revised to align with CMS165v4
12. 
Diabetes: Hemoglobin A1c Poor Control has been revised to align with CMS122v4

HIT
Form

The Health Information and Technology (HIT) Form has been revised to include health center telehealth capacity and use and to capture medication‐assisted treatment (MAT).



 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

 

 

 

 

Please note that there are no changes or updates in the following UDS Tables: ZIP Codes, 4, 9D, and 9E

2016 UDS Training Documents 

UDS Training Agenda 2016
UDS Training Presentation 2016
2016 UDS Manual
UDS Tables 2016
UDS Tables- Excel
G.1 - PAL 2016-2  
G.2 - PAL 2017-1 
2016 Quick Fact Sheets- Combined
J - 2015_UDS_HCPC_GranteeAdjustedQuartileDescription_FAQs.pdf
K- UDS Assistance Resources
L-1 - QRS_UDS_BPHC_AccessingUDSReportsinEHB.PDF
L-2 - QRS_UDS_LAL_AccessingUDSReportsinEHB.PDF
L-3 – QRS UDS Submissions in EHB
M - CY2015 Formula Reference Guide for Reports
N-1 – 330 UDS 2015 Roll ups National Universal
N-2 – Look Alike 2015 Roll ups National Universal

N-3- BHW 2015 Roll-ups National Universal
N-4 – BPHC 330 2015 At a Glance

N-5 – Look Alike 2015 At a Glance
N-6 – BHW 2015 At a Glance
O - BPHC Clinical Measures Data Entry Tool 2015 
Q – 2016 Clinical Measures Description Handout
R – 2015 State Statistics
S- HITEQ Infomation Card
T-1- Agricultural Worker Verification Sample
T-2- Homelessness Policy Brief
T-3- Public Housing Count